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Terms and Conditions

STANFORD GLOBAL ENERGY HEROES

Official Rules

This contest is sponsored by Stanford Energy Club and the Stanford Global Energy Forum

NO PURCHASE NECESSARY

ELIGIBILITY

The Contest is open only to legal residents of any country who are between ages 18-30. Those who are employees of Stanford University or its affiliates, subsidiaries, representatives, advertising, promotion and publicity agencies (“Sponsor and its agents”) or who are immediate family members or persons living in the same household of each such employee are not eligible. Subject to all applicable laws and regulations. Void where prohibited. By participating in the Contest, the participant signifies his or her full and unconditional agreement to these Official Rules.

TIMING

The Contest begins on November 15, 2019 0:01 AM Pacific Standard Time (“PST”) and ends on May 7, 2020 11:59 PM PST (the “Contest Period”) and consists of the phases set forth below:

Submission
Start Date and Time: November 15, 2019 0:01 AM PST
End Date and Time: February 15, 2020 11:59 PM PST

Judging
Start Date and Time: February 15, 2020 11:59 PM PST
End Date and Time: March 9, 2020 11:59 PM PST
Winners will be notified via email on or by March 9, 2020.

Awards and GEF conference attendance
Start Date and Time: May 6, 2020 0:01 AM PST
End Date and Time: May 7, 2020 11:59 PM PST

IMPORTANT NOTICE TO ENTRANTS: ENTRANTS ARE RESPONSIBLE FOR DETERMINING THE APPLICABLE CONTEST ENTRY PERIOD TIMES IN THEIR RESPECTIVE TIME ZONES.

HOW TO ENTER

Entries are submitted through the contest website https://energy.stanford.edu/stanford-global-energy-heroes.

The submission will be a up to 3 minute video that must be submitted by the entrant on Stanford Qualtrics. 

GUIDELINES AND RESTRICTIONS

Content Requirements: Entrants must submit a video that describes a unique solution they have implemented to make clean and sustainable energy more prevalent in their community.  Possible solutions may include a technology, business model, advocacy initiative, or anything else.

Submissions can be made as an individual or in a group of up to three persons. All team members will travel to the Stanford Global Energy Forum. If the product described in the submission is commercialized, then the Primary Entrant must be the owner, founder or controlling shareholder of the company and principally responsible for its operation.

For purposes of this Contest all Entries will be presumed authored by the person submitting the Entry. Entry. Entries submitted in this Contest must not contain any pornography, or other illicit, illegal, defamatory, morally offensive or obscene content, as determined by Sponsor in its sole discretion. Sponsor, in its sole discretion, reserves the right to disqualify any Entry containing racial, religious, or ethnic slurs, explicit language, obscene, pornographic, violent, or sexual content, or libel, hate speech, references to alcohol, drugs or other illicit substances, or otherwise objectionable, offensive, illegal, inappropriate or prohibited material. Submission of previously published art (other than the Sponsor-provided images) is prohibited.

Any Entry that incorporates prohibited content, including but not limited to, third party creations (other than the Sponsor-provided images), trademarks, names, or other third party property(ies), or the work of creative consultants, or the entrant’s likeness, or the likenesses of any other real-life individuals, or any content that is pornographic, illicit, or otherwise in Sponsor's sole and absolute discretion violates the above Guidelines and/or is not in compliance with these Official Rules, may not be accepted for entry and may not be eligible to win any prize in this Contest.

By entering, entrants warrant that their Entries contain only Sponsor-provided Contest Assets, if any, and/or their own, Original Creations. Entrants further warrant their Entries do not contain any third party copyrighted materials, and otherwise do not violate or infringe the rights, including, without limitation, copyrights, trademark rights or rights of publicity/privacy, of any third party.

Entrants will indemnify Stanford and hold Stanford harmless from and against any and all loss, cost, damage, liability and expense, including attorneys’ fees, with respect to any claim whatsoever arising out of Entrants’ entry.

LIMITATIONS

Each entrant may enter the Contest one (1) time during the Contest Period. Entries received from any person or group in excess of the stated limit will be void. Entries generated by script, macro or other automated means are void.

The video submission may not include any music or videos unless it is owned by the competition entrant.  Entrants are responsible for any copyright violations in their submission.  Photos from sources other than the competition entrant may be included only if proper photo credits are given in the video.

Uploading an Entry constitutes entrant’s consent to give Sponsor a royalty-free, irrevocable, non-exclusive license to use, reproduce, modify, publish, create derivative works from, and display such submissions in whole or in part, on a worldwide basis, and to incorporate it into other works, in any form, media or technology now known or later developed, including for promotional or marketing purposes. If requested, entrant will sign any documentation required for Sponsor or its designees to make use of the non-exclusive rights entrant is granting to use the Entry. Sponsor and its agents are not responsible for lost, late, stolen, damaged, incomplete, invalid, un-intelligible, garbled, delayed or misdirected Entries, all of which will be void. Physical copies of Entries become the property of Sponsor and will not be returned.

In the event of a dispute regarding any Entry, the authorized account holder of the email used to register will be deemed to be the entrant or participant. The “authorized account holder” is the natural person owning the submission. Each potential winner may be required to show proof of being an authorized account holder.

To the extent the contest, terms, and conditions are prohibited by law or fail to meet the laws in a particular jurisdiction, the contest, terms, and conditions are void. Entrants from those jurisdictions are ineligible to enter the contest and avail themselves to the terms and conditions.

Personal Information

Nothing in these Official Rules shall be deemed to exclude or restrict any of the winner’s or the entrant’s statutory rights as a consumer.

By participating in the Contest, entrant consents to Sponsor processing their personal information (email address, YouTube account, full name, country of residence, birthdate) in accordance with Sponsor’s Online Privacy Policy, available at https://www.stanford.edu/site/privacy/ for the purposes of:

(a) Organizing, running, and monitoring the Contest and prize fulfillment, including, if entrant wins a prize, publishing (i) their name on the Winner(s) List and (ii) their name and country of residence online or in any other media in connection with the Contest, as described further in Section 7 below); and

(b) Any additional processing activities to which entrant consents.

Entrants acknowledge that personal information may be stored and processed for the purposes set out in the Online Privacy Policy in the United States or any other country in which Stanford, its subsidiaries, or third-party agents operate. By entering the Contest, you consent that your personal information may be transferred to recipients in the United States and other countries that may not offer the same level of privacy protection as the laws in your country of residence or citizenship.

Winner Determination

Winners will be determined according to the process set forth below.

Judging Phase: During the Judging Phase, the submissions will first be evaluated by a panel of 9 students from the executive board of Stanford Energy Club.  This panel will select 10 finalists.  The 10 finalists will then be evaluated by a judging panel consisting of Stanford faculty, students, and industry experts on the Stanford Global Energy Forum Advisory Board.  From this final panel, 3 winners will be selected.

If there are fewer than 10 entries to the competition, the competition will still proceed and three winners will be selected.

Submissions will be judged according to the following criteria:
Demonstrated impact: Has your solution been deployed in the real world, and what measurable impact has it had (i.e., money saved, pollution reduced, households benefited, jobs created)?
Scalability: How scalable is your solution?  Does it account for cost, geography, and other practical constraints?
Innovation:  How does your solution differ from conventional practices?  What were the greatest challenges you had to overcome?

NOTIFICATION

The potential winners will be notified via email on or by March 9, 2020.

Except where prohibited, each potential winner will be required to sign and return a Winner Declaration & Consent, which must be received by Sponsor, 10 days of the date notice or attempted notice is sent, in order to claim his/her prize. If any potential winner cannot be contacted, fails to sign and/or return the Winner Declaration & Consent within the required time period, refuses the prize, is ineligible to win the prize, or prize is returned as undeliverable, potential winner forfeits prize.

Receiving a prize is contingent upon compliance with these Official Rules; all prizes claimed in accordance with these Official Rules will be awarded. In the event that a potential winner is disqualified or the prize is forfeited for any reason, Sponsor will award the applicable prize to an alternate winner using the skill-based criteria set forth above from among all remaining eligible Entries. Only one alternative winners will be selected, after which Sponsor retains the discretion to donate the applicable prize to a charity of Sponsor’s choosing.

PRIZES

Three winning teams will each receive US$ 20,000 cash prize, up to US$ 3,000 per person worth of travel/accommodation support* for up to three team members to travel to Global Energy Forum, and admission for up to three team members to Global Energy Forum valued at US$ 1,500 per person. If for any reason an advertised prize is unavailable, Sponsor reserves the right to substitute a prize of equal or greater value. The odds of winning depend upon the number of eligible entries received and relative skill of entrants.

GENERAL TERMS

By participating in this Contest, each participant agrees:

(1) To the extent allowable under applicable law and, to release and hold harmless Sponsor and its agents from any and all liability or any injury, loss, damage, right, claim or action of any kind arising from or in connection with this Contest or any Contest-related activity or the receipt, possession, use or misuse of any prize won, except for residents of the United Kingdom and France with respect to claims resulting from death or personal injury arising from Stanford’s negligence and for residents of the United Kingdom with respect to claims resulting from the tort of deceit or any other liabilities that may not be excluded by law;

(2) That Stanford’s decisions will be final and binding on all matters related to this Contest;

(3) That by accepting a prize, Stanford may use your name and place of residence online or in any other media, in connection with this Contest, without payment or compensation to the winner or anyone else, except where prohibited ; and

(4) The Contest is governed by the laws of the United States and all claims must be resolved in the United States.

Stanford reserves the right to cancel, suspend, and/or modify the Contest, or any part of it, if any fraud, technical failures or any other factor impairs the integrity or proper functioning of the Contest, as determined by Sponsor in its sole discretion. If terminated, Sponsor may, in its sole discretion, determine the winners from among all non-suspect, eligible entries received up to time of such action using the judging procedure outlined above. Sponsor, in its sole discretion, reserves the right to disqualify any individual it finds to be tampering with the entry process or the operation of the Contest or to be acting in violation of these Official Rules or those of any other Contest or in an unsportsmanlike or disruptive manner and void all associated entries. Any attempt by any person to deliberately undermine the legitimate operation of the Contest may be a violation of criminal and civil law, and, should such an attempt be made, Sponsor reserves the right to seek damages and other remedies (including attorneys’ fees) from any such person to the fullest extent permitted by law. Sponsor’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision.

Winners are responsible for any applicable taxes on prizes.

WINNERS LIST

Winner List requests will only be accepted after the end the Promotion Period (listed above) and no later than three months from end date. If you send an e-mail to global-energy-heroes@stanford.edu on or before May 7, 2020 we will provide you with a list of confirmed winners.

 

*Trip includes airfare and accommodation support worth up to US$ 3,000 per person as well as entry to the Global Energy Forum and the meals provided at the Forum. Travel must adhere to Stanford University travel policy and travel expense policy. Travel support may not be substituted for actual cash.